Grants Manager

The Grants Manager of Reach Out and Read of Greater New York plays a critical role in fundraising to support our critical programs. They will ensure the professional functioning of all institutional fundraising operations including our grant calendar, reports, corporate sponsorships, and database reporting and fidelity. The Grants Manager oversees a growing $1m revenue category, is a key member of the team, and reports to the Executive Director.

Specific Responsibilities:

Grants Management

• Develop and maintain a prospect pipeline of corporate, foundation and other institutional grant funders by gathering strategic intelligence to inform cultivation and proposal strategies.
• Prepare background materials and briefing documents to support leadership, meetings, and funding conversations. Draft, edit, and submit compelling letters of inquiry, proposals, and grant reports that clearly communicate ROR GNY’s impact and align with funder priorities.
• Manage stewardship for institutional donors, including regular updates, relationship cultivation, impact communications, and compliance with reporting requirements.
• Track and evaluate program outcomes, synthesizing results for funders, and contributing insights that strengthen proposals and organizational learning.
• Produce written materials for leadership, board members, and other stakeholders related to grants, impact, and institutional partnerships.

Fund Development

• Continuously refine the ROR GNY fundraising program according to best practices in the field
• Oversee Salesforce fundraising data and pull reports upon request for funders, board, and Executive Director. Manage Salesforce campaigns to track revenue streams and ensure accurate entry into Quickbooks and other interfaces.
• Collaborate with staff to write portions of impact reports and donor facing materials that support institutional fundraising goals.
• Prepare IRS Form 990 narratives and support the maintenance of ROR GNY’s profiles on charity rating platforms (GuideStar/Candid, Charity Navigator, BBB, etc.).
• Contribute to organizational fundraising strategies and strategic planning initiatives in partnership with the Executive Director and cross-departmental teams.
• Participate in thought leadership efforts by identifying learnings, trends, and insights that elevate ROR GNY’s positioning with funders and partners
• Work directly with Board Members on fundraising initiatives, presenting at Development and Board meetings.
• Represent the organization externally, including finding opportunities to raise organizational profile.

Database Management/Other

• Manage a $1m annual grants calendar and all reporting. Prepare and update all grant proposals and attachments and ensure that all proposals, reports and supplemental materials are submitted early. Conduct monthly prospect research and manage a corporate and foundation pipeline.
• Proactively and warmly steward institutional relationships increasing their annual commitments and engaging new funders to ROR GNY.
• Support the Board and Advisory Board in fundraising and recruitment
• Monitor progress to goals on a monthly basis and prepare compelling and accurate reports for the Executive Director and Board.
• Execute other related duties and projects as assigned.